How to Plan a Successful Video Shoot in Seattle: A Step-by-Step Guide

Nov 4

Planning a video shoot can be challenging, but when done in a city as dynamic as Seattle, it offers unique rewards—and some specific hurdles. From weather to permitting, Seattle has its own quirks that are best handled with local insight. This guide provides a practical, step-by-step approach to help you plan a smooth, successful video production in the Emerald City.

1. Defining Your Vision and Purpose

Before diving into logistics, clarify the purpose and scope of your video. A clear vision helps guide decisions on style, location, and timing, which are all important in a city known for its character and variety. Ask yourself:

What story are you trying to tell?
What tone and style will best fit the message?
Who is your target audience?

Seattle’s diverse neighborhoods, from industrial SoDo to artsy Capitol Hill and scenic Alki Beach, can offer the perfect backdrop for your specific vision.

2. Location Scouting in Seattle

Seattle offers a stunning range of locations, from urban to natural, but choosing the right setting can make or break your production. Here are some local favorites:

Iconic Urban Spots: Pike Place Market, Pioneer Square, the Space Needle, and the Fremont Troll are quintessential Seattle.
Natural Beauty: Gas Works Park, Discovery Park, and the beaches at Golden Gardens are perfect for scenic, outdoor shots.
Modern Urban: Seattle Public Library’s architectural marvel or South Lake Union’s high-tech feel add a contemporary touch.
Hidden Gems: Dr. Jose Rizal Park offers unique skyline views, and Kubota Garden provides a tranquil Japanese garden atmosphere.

Research each spot and visit them in person if possible. A thorough scouting session will help you understand the lighting, traffic, and unique character of each location.

3. Permitting and Permissions

In Seattle, certain locations require permits for filming, particularly public spaces and parks. Here’s a quick rundown on navigating the permitting process:

Seattle Parks and Recreation: For filming in parks, you’ll need a film permit from the Parks Department. Apply at least two weeks in advance.
Seattle Film Office: If you’re shooting on streets, sidewalks, or any city-owned property, the Seattle Film Office can guide you through the required permits.
Private Locations: For private venues, secure permission directly from the property owner. Consider working with local businesses or residents who may allow filming in exchange for credit or small fees.

Pro tip: Permits are not only about permission—they also ensure that you have priority access to specific areas, making it easier to film without interruptions.

4. Scheduling Around Seattle’s Weather

Seattle is known for its overcast skies and drizzle, especially from fall through early spring. Consider these tips when planning your schedule:

Seasonal Considerations: For the best chance of dry weather, plan for late spring through early fall. Summer is particularly mild and offers longer daylight hours.
Flexible Dates: If you can, schedule a few backup dates to allow for last-minute weather changes.
Indoor/Outdoor Options: Plan to shoot interiors or other indoor scenes if the weather turns. This helps you stay productive, even on rainy days.

A good rule of thumb is to expect clouds and pack umbrellas, but always be prepared for stunning, unexpected sunlight that makes for dramatic shots.

5. Coordinating Talent and Crew Logistics

Seattle’s geography makes transportation a factor, especially during rush hours. Here’s how to plan:

Local Lodging: For multi-day shoots, booking accommodation near your filming locations will save time and reduce transit fatigue.
Transit Options: Seattle’s Link Light Rail, bus lines, and rideshares can help get your team around, especially if parking is limited.
Call Times: Avoid scheduling key filming activities around peak traffic hours (7-9 AM and 4-6 PM) to maximize efficiency.

Seattle also has a deep talent pool of experienced crew members. Hiring locally can bring fresh perspectives and an understanding of the area’s unique filming requirements. Yes and Video has experienced local crew who are more than willing to help out at a moment’s notice. Please feel free to reach out and see if we can partner up to bring your production to life.

6. Equipment and Technical Considerations

Seattle’s temperate weather is generally equipment-friendly, but moisture can still be an issue. Keep the following in mind:

Weather Protection: Waterproof covers, lens wipes, and plastic bags for electronics are must-haves for Seattle shoots.
Lighting: Cloudy skies provide natural, diffused light, which can reduce the need for soft boxes. However, bring additional lighting for interiors and darker days.
Power Sources: Some outdoor locations have limited access to power, so plan to bring portable chargers or generators if needed.

If you’re renting equipment, local rental houses can help you select gear tailored to Seattle’s unique environment.

7. Final Preparations and Dry Run

Before shoot day, do a walkthrough of each location with your core team to finalize shots, discuss any potential issues, and confirm all logistics:

Final Checks: Confirm that all permits are secured, schedules are finalized, and equipment is ready.
Rehearse Shots: If possible, rehearse key shots with talent and crew to ensure timing and setup flow smoothly.
Backup Plan: Have a plan for alternate locations or schedules in case of last-minute changes due to weather or other factors.

A dry run will give you a chance to troubleshoot and make any last adjustments, ensuring a smooth production day.

Conclusion

By planning carefully, you can make the most of Seattle’s iconic scenery, unique urban vibe, and friendly talent pool to create an outstanding video. Our team at Yes and Video specializes in navigating Seattle’s video production landscape, from permits to unpredictable weather. Ready to bring your vision to life? Reach out to us today to discuss how we can help you plan a seamless and successful shoot in Seattle!